The next AGM Shall be 6pm on the 24th April 2010.

NAME and OBJECTIVES

1.  The name of the association shall be “The Shetland Squash Association”.

2.            The objectives shall be the organization, development and promotion of the sport at junior/senior/veteran, male/female levels throughout Shetland.

3.            Membership of the Club shall be open to all people wishing to participate or having an interest in squash in Shetland.

OFFICERS and COMMITTEE

4.            The Officers of the Association shall consist of a Chairperson, Treasurer and a Secretary.

5.            The Committee shall consist of anyone interested in assisting the objectives of the Association.  The Officers shall be elected from the committee, in the case that two people wish to fill the position then there maybe a vote between the members present at the meeting with the chairperson or in their absence the acting chairperson having the deciding vote. However we would hope that duties and positions could be shared if this situation occurred. All people elected should be nominated by a different member and 2^nd by another member.

6.            The Committee shall have the power to fill any vacancy that may occur between general meetings.

7.            Four members of the Committee shall form a Quorum.

8.            The Committee shall manage the business and affairs of the Association according to the constitutional rules, the Chairperson shall take the chair at all meetings of the Committee and in his/her absence the committee shall appoint a Chairperson for the meeting.  The Chairperson of the meeting shall have the casting vote.

9.            Correct books and accounts shall be kept showing the financial affairs intromissions of the Association.  The accounts shall be closed each year on 31^st March and a balance sheet prepared on the same date.  All monies received on behalf of the Association shall be banked in an account and at a bank as the Committee shall from time to time determine.  The said such bank account shall be operated by any two of the Office Bearers – Chairperson, Secretary, treasurer and audited annually.

10.        An Annual General Meeting shall be held in a suitable venue around Shetland on a date fixed by the committee.  The secretary shall at least one month prior to the meeting inform the Committee of such a meeting and business to be brought forward there to and it should be advertised in a public place.

11.        The business to be conducted at the A.G.M. shall consist of :

a)      Annual Reports

b)      Passing of accounts

c)      Election of Office Bearers and Committee members

d)     AOCB

12.              The committee may, on given fourteen days notice, call an extraordinary general meeting of the Association for any specific business, the nature of which shall be stated in the summons convening the meeting, and the discussions at such a meeting shall be confirmed to that business only.

13.              If a majority of members decide, upon whatever grounds, that it is necessary and advisable to dissolve the Club it will call a meeting to discuss such a course of action. Such a meeting will require 21 days notice and shall be advertised locally. Of a majority of those present at such a meeting approve dissolution then the Management Committee will have the power to dispose of any assets held in the name of the association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be awarded first to any other local squash organizations and thereafter to a locally based charitable organization.  

Approved by ……………………………………on behalf of the Shetland Squash Association

Date …………………………………………….

This Constitution was amended as the constitution of “The Shetland Squash Association”

On 9^th December 2009 and will be formally adopted at the start of the next AGM planned for April 2010: